Tutor guide · Messages
Seven message templates for private tutors
MomentDesk · https://momentdesk.com/help/tutor/tutoring-message-templates/
Choose the situation, copy the message and replace the details in brackets. A clear next step matters more than a long message.
Independent tutors writing to a learner or their parent or guardian.
What to do
Reply to a first enquiry
Hi [name], thanks for getting in touch about [subject]. What would you like to be able to do by [date or milestone], and what have you worked on so far? If you send two times that usually suit you and your time zone, I can check my availability and suggest a next step.
Help someone prepare for the first lesson
Hi [name], our first lesson is confirmed for [date, time and time zone] and will last [duration]. Join at [link or address]. Please bring [one relevant piece of work or material]. If you cannot open the link or do not have the material, let me know so I can prepare an alternative.
Check in after a missed lesson
Hi [name], I was available for our lesson at [time and time zone] today but we did not connect. Is everything all right, and did you have trouble joining? Please reply when you can so we can agree what to do next.
Send feedback on reviewed homework
Hi [name], I’ve checked [assignment]. You did [specific thing] well. Please revisit [one point] and try [one action] on [question or section]. Send me the revised part by [date, time and time zone], or tell me where you got stuck.
Remind someone about missing homework
Hi [name], I haven’t received [assignment], which was due [date, time and time zone]. If you’ve already sent it, could you tell me where? Otherwise, let me know whether you can send it by [proposed date] or need help with a particular part.
Send a short monthly progress update
Hi [name], this month we worked on [topics]. At the start, [specific observation]; more recently, [work or action that shows what changed]. We’re still practising [one skill]. Next month we’ll try [step] and check progress using [one task or observation].
Invite someone to review a learning goal
Hi [name], could we take [duration] to review [learning goal] and agree what to focus on next? I can offer [option 1 with date and time zone] or [option 2 with date and time zone]. Please let me know which works and whether there’s anything you’d like us to cover.
Good to know
- Use the channel agreed with the learner or family. Confirm names, dates, time zones and links before sending. If a decision is still pending, say so.